StarGarden HCM simplifies the scheduling process for your organization

Scheduling | SG6 Payroll 

Work Plans and Scheduling

workplan-screen

The StarGarden scheduling module allows the user to define even the most complex schedules. Once schedules have been defined and assigned to employees or groups of employees, managers can transfer employees between schedules and make changes to existing schedules as they occur. This allows front line managers to have better control over their work groups. Schedules can be automatically interfaced to payroll and used to generate time for employees. All changes made to the existing schedules are reflected in payroll.

Scheduling also allows for the definition and assignment of complex shift premiums. Premiums are assigned by flagging certain time periods to attract the premium. Premiums can be flat dollar amounts, amount/hour, amount/shift, or a rate factor. These premiums can also be directly interfaced to payroll

StarGarden Work Plans: Getting information of existing Work Plans is easy with StarGarden HCM

Features

  • Default schedule plans are used to define and change schedules for any number of employees.
  • Employees can swap shifts with other employees
  • Line managers have the ability to transfer employees and maximize available resources.
  • Can be automatically interfaced to payroll.
  • Non- working days are planned and assigned to non-working plans which are then attached to employees or groups of employees.
  • Absence planning and history can help schedule around leaves and provide reporting based on absences. 
  • Automatic premiums pays employees a premium for working during certain predefined hours and creates time tickets reflecting the premium wage.
  • Employee shifts can be defined and built based on competency rules.

Workplans and Scheduling Overview

Managing complex schedules in a unionized organization means defining shift structures across multiple bargaining units, applying CBA-governed shift premiums, planning around negotiated leave entitlements, and keeping everything connected to payroll. 

SG6 gives managers and HR teams a complete scheduling system that handles all of it, with schedule changes reflected in payroll automatically and shift swapping, availability, and leave requests managed through Employee and Manager Self-Service.

Key Capabilities

Scheduling includes capabilities to support schedule definition, shift premium management, absence planning, employee self-service, competency-based shift assignment, and direct payroll integration across complex workforce environments.

Define Complex Schedules for Any Group

Define even the most complex schedules and assign them to individual employees or groups. Default schedule plans allow managers to update schedules for any number of employees at once, and changes flow automatically to payroll so time generated from schedules is always accurate. For organizations managing multiple bargaining units, separate schedule plans can be maintained for each group, reflecting the specific shift rules and entitlements defined in each collective agreement.

Manage Shift Premiums Automatically

Define and assign complex shift premiums by flagging specific time periods to attract a premium. Premiums can be set as flat dollar amounts, amounts per hour, amounts per shift, or rate factors. Pay explosion generates time tickets reflecting the premium wage automatically, without manual calculation.

Plan and Track Non-Working Days and Absences

Plan non-working days and assign them to non-working plans attached to employees or groups. Absence planning and history give managers the data to schedule around leaves and generate absence-based reports, so workforce coverage is maintained and leave patterns are visible.

Give Employees and Managers Self-Service Tools

Employees can swap shifts, enter availability, and submit leave requests through the Employee Self-Service portal. Managers can review and approve requests and adjust time through Manager Self-Service. Leave requests launched by employees route for manager approval automatically.

Give Managers Direct Control

Line managers can transfer employees between schedules as they occur and respond to coverage gaps without waiting for HR. Schedules interface directly to payroll, generating time automatically, with all changes reflected in payroll and time enterable by exception when schedules are synced.

Build Shifts Based on Competency Rules

Define and build employee shifts based on competency rules, so scheduling reflects not just availability but the qualifications required for each role. This supports regulated environments where certification or classification requirements govern who can be assigned to specific shifts or locations.

How Scheduling Works

SG6 gives HR and Payroll teams a structured approach to scheduling, from initial schedule definition through to payroll integration, with self-service tools that keep managers and employees connected to the process.

Set Up Schedules and Plans

Define schedule plans for individuals or groups, including shift structures, non-working days, and premium rules. Default plans make it straightforward to assign and update schedules across large employee groups when requirements change.

Manage Daily Scheduling Activity

Managers transfer employees, approve shift swaps, and respond to absence and leave requests through Manager Self-Service. Employees enter availability and submit requests through the Employee Portal, keeping scheduling activity visible and manageable without manual coordination.

Feed Time and Premiums to Payroll

Approved schedules and time entries feed directly to payroll. Shift premiums generate time tickets automatically, and all schedule changes are reflected in payroll without manual reconciliation. Time can be entered by exception when schedules are synced, reducing data entry for stable shift patterns.

Full Connectivity Across all of StarGarden

Scheduling connects directly to the modules, processes, and workflows across SG6, keeping shift data, absence records, and premium calculations aligned with payroll and HR data.

Core HR

Scheduling connects to Employee Demographics and Organization Management within Core HR. Schedules are assigned to employees and groups based on the organizational structure, and position data informs how schedule plans are defined and maintained across the workforce.

Payroll

Scheduling connects directly to Payroll Processing and Time and Attendance. Schedule data generates time automatically for payroll, shift premiums flow through as time tickets, and all schedule changes update payroll without manual intervention. Time and Attendance can operate in exception-entry mode when synced with schedules, reducing duplicate data entry.

Workflow

SG6's embedded workflow toolset routes leave requests, shift swap approvals, and schedule change authorizations through defined approval channels. Managers receive and approve requests through Manager Self-Service, keeping scheduling processes visible and auditable rather than managed outside the system.

Scheduling FAQ

Default schedule plans can be defined for individuals or groups and cover shift structures, non-working days, and premium rules. Separate plans can be maintained for different bargaining units, reflecting the shift rules and entitlements in each collective agreement, and updating a plan can push changes across every employee assigned to it.

Shift premiums are assigned by flagging time periods that attract a premium, and can be set as flat dollar amounts, amounts per hour, amounts per shift, or rate factors. Premiums generate time tickets automatically and flow directly to payroll without manual calculation.

Yes. Employees can swap shifts, enter availability, and submit leave requests through Employee Self-Service. Managers review and approve shift swaps and schedule changes through Manager Self-Service, and leave requests route for approval automatically.

Schedules interface directly to payroll, generating time automatically from assigned shifts and premiums. All changes made to a schedule are reflected in payroll, and time can be entered by exception when schedules are synced, so only deviations from the published schedule need to be entered.

Non-working days can be planned and assigned to non-working plans attached to employees or groups. Absence planning and history give managers the data to schedule around leaves and generate absence-based reports.

Employee shifts can be defined and built based on competency rules, so scheduling reflects the qualifications or certifications required for a role, not just availability.

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Scheduling Built for Complexity

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