Long-Term Care HR and Payroll Software

Manage staffing coverage, scheduling, pay, training, reporting, and workforce processes in one integrated StarGarden system.

See how StarGarden has helped long-term care organizations manage workforce complexity since 1984.

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Long-term care organizations manage complex workforce pressures

Resident care teams manage staffing coverage, pay, reporting, and workforce demands across shifts, roles, units, and care environments. That complexity shows up every day in scheduling, payroll, training, compliance, and administrative work.

Managing staffing coverage across shifts, roles, and changing resident care needs
Handling pay rules, overtime, premiums, and compensation structures across employee groups
Keeping training, certifications, and workforce readiness up to date across care and support teams
Keeping up with reporting, compliance, and operational visibility requirements
Managing manual administration across HR, payroll, managers, and employees
Coordinating hiring, onboarding, leave requests, and workforce changes without disconnected processes
Balancing workforce needs against budgets, resident care demands, and staffing tradeoffs

StarGarden scheduling and payroll screen

How StarGarden supports long-term care operations

Connect scheduling, time, and payroll: StarGarden connects work planning, time and attendance, approvals, and payroll so long-term care teams can manage workforce activity in one integrated system. It supports schedule planning, exception entry, shift changes, shift premiums, and payroll-linked workforce processes.
Support structured pay rules and workforce complexity: StarGarden manages compensation structures, employee groups, payroll frequencies, effective-dated changes, union and CBA (Collective Bargaining Agreement) rules, shift premiums, multiple rates, banked time, and complex payroll scenarios in one system, helping teams reduce manual handling and improve control

StarGarden training and onboarding screen

Support training, certifications, and workforce readiness: StarGarden tracks internal and external training, course histories, prerequisites, requests, and future recertification needs, then transfers completed skills and qualifications to the employee record.
Help manage hiring, onboarding, and employee movement: StarGarden supports applicant tracking, postings, onboarding workflows, employee records, and workflow-driven changes so teams can move people through key workforce processes more efficiently.

StarGarden reporting and self-service screen

Provide reporting and operational visibility: StarGarden supports standard reports, dashboards, and ad hoc reporting so long-term care organizations can better track workforce trends, reporting needs, and operational data.
Give employees and managers useful self-service: StarGarden gives employees and managers self-service access for time entry, leave requests, approvals, pay review, schedules, workflow requests, and important document or policy acknowledgements, helping reduce manual admin and keep everyday tasks moving.

Support health, safety, incident tracking, and occupational reporting: StarGarden helps long-term care organizations track incidents, medical histories, follow-ups, corrective actions, investigations, and health-related reporting in one system. That gives teams better visibility into occupational health and safety activity alongside the broader workforce record.
Manage benefits, balances, and accruals: StarGarden helps you manage benefits, deductions, accruals, balances, caps, rollovers, and employee or employer contribution rules in one integrated environment, reducing manual tracking across HR and payroll.
Support connected workforce processes across your organization: StarGarden helps long-term care organizations manage workforce information, approvals, and operational processes in a more connected way across teams, roles, and locations.

Connect every team involved in resident care with StarGarden Federation Server

Long-term care depends on connected care, support, administration, and specialist teams. StarGarden helps bring those groups together with integrated HR, Payroll, Scheduling, Workflow, and Federation capabilities.

StarGarden supports the workforce processes behind resident care by connecting scheduling, time entry, payroll, training, reporting, self-service, and workflow in one system. With StarGarden Federation Server, organizations can also connect roles, responsibilities, approvals, and tasks across the different groups involved in care delivery and operations.

How StarGarden helps:

Connect on-site registered services, nurses, support workers, administration, physicians, contractors, and specialists through shared workflow, task routing, and clearer operational visibility
Route approvals and tasks based on role, position, identity, competency, and organizational context so the right work reaches the right people
Give users a more connected view of schedules, time, payroll, training, reporting, and responsibilities across the teams involved in resident care

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Long-term care stakeholder groups connected through StarGarden

Questions resident care teams often ask

StarGarden Federation Server helps long-term care organizations connect the people, roles, approvals, and workflows involved in resident care and daily operations. It extends StarGarden’s people-and-position model into a federated authority and workflow engine, so your organization can manage who has authority, what competencies support that authority, whether decisions can be delegated, and what limits or conditions apply. It also supports routing work by role, position, user, competency, form data, and rules, while giving each user a single consolidated view of their tasks, workflows, and responsibilities.

For long-term care teams, StarGarden Federation Server brings together care staff, support staff, administrators, and outside specialists in a more connected way. Federation Server helps route the right task to the right person, reduce bottlenecks through escalation rules, keep accountability clear during staff changes, and support shared workflows across teams without losing security or organizational control. Because it sits on top of StarGarden’s integrated HR, Payroll, Scheduling, Training, Health and Safety, Reporting, and Workflow capabilities, it helps long-term care organizations coordinate workforce processes more clearly across the whole organization.

Yes. StarGarden connects scheduling, time and attendance, approvals, and payroll in one integrated system. Your team can build schedules, capture time, manage exceptions, and move approved time into payroll without relying on disconnected processes.

Yes. StarGarden supports multiple payroll frequencies, unlimited earnings and deduction codes, multiple rates per employee, shift-related premiums, banked time, retro pay, and off-cycle payrolls. That gives long-term care organizations the flexibility to manage complex pay structures with more control.

Yes. StarGarden tracks internal and external training, course histories, prerequisites, requests, and future recertification needs. It can also transfer completed skills to the employee record, which helps you keep workforce readiness and training history in one place.

Yes. StarGarden tracks incidents, medical histories, follow-ups, corrective actions, and occupational health and safety information in one system. Your team can record employee and non-employee incidents, monitor follow-up activities, and use reporting to improve visibility across the organization.

Yes. StarGarden gives employees and managers self-service access for time entry, leave requests, approvals, pay review, schedules, workflow requests, and other day-to-day tasks. That helps reduce manual administration and keeps routine workforce processes moving.

Yes. StarGarden Federation Server connects people, positions, organizations, vendors, and agencies inside a federated structure. It supports authority-based task routing, competency-driven processes, and a personalized view of activities across the communities a person belongs to, which helps bring care teams, support staff, and administration together in a more connected way.

Talk to us about connecting care teams, support staff, and workforce processes across your long-term care organization.

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Integrated HR, Payroll, Time, and Workflow Software trusted by people-focused organizations

StarGarden brings HR, payroll, time, scheduling, reporting, and workflow together in one integrated solution.

RECRUITMENT AND APPLICANT MANAGEMENT

Manage requisitions, postings, competitions, applicant profiles, hiring workflows, onboarding, and re-hire processes. Track hiring sources, costs, skills matching, interviews, offers, and transfers from applicant to employee records in one connected process.

REPORTING, ANALYTICS, AND DASHBOARDS

Give HR, payroll, and managers access to 200+ standard reports, ad hoc reporting, dashboards, and analysis tools for compliance, workforce planning, succession planning, budgeting, and operational decision-making.

TRAINING, CERTIFICATIONS, AND DEVELOPMENT

Track internal and external training, certification requirements, expiry dates, costs, course histories, prerequisites, and skills gained on completion. Support enrolment and training requests through workflow and self-service.

PAYROLL, BENEFITS, AND COLLECTIVE AGREEMENTS

Support complex payroll environments with multiple pay groups, frequencies, earnings, deductions, retroactive adjustments, direct deposit, year-end processing, statutory calculations, accrual rules, benefits administration, and collective agreement complexity.

SCHEDULING AND TIME & ATTENDANCE

Define complex schedules, shift premiums, availability, leave requests, time entry, clocking, approvals, exception-based entry, project and cost centre allocation, and payroll integration. Support shift swapping and manager overrides where needed.

HEALTH, SAFETY, AND EMPLOYEE RELATIONS

Maintain incident and injury records, medical follow-ups, corrective actions, grievances, disciplinary actions, evaluations, and review schedules. Build a stronger audit trail while supporting safer workplaces and more consistent people processes.

WORKFLOW, AUTHORITY, AND AUTOMATION

Automate onboarding, approvals, evaluations, procurement, training, and other business processes with configurable forms, routing, escalation rules, event bypassing, and position- or user-based assignment. Create secure, auditable workflows that reflect how your organization actually works.

EMPLOYEE AND MANAGER SELF-SERVICE

Give employees and managers browser-based self-service for personal updates, pay and benefits review, time entry, leave requests, schedules, approvals, internal applications, and workflow tasks.

INTEROPERABLE HCM AND INTEGRATIONS

Connect StarGarden with finance, pension, benefit, time, and third-party systems through API and integration tools, helping reduce duplicate entry and keep information connected across your environment.

Position compensation and workforce planning icon

POSITIONS, COMPENSATION, AND WORKFORCE PLANNING

Manage position structures, vacancies, FTE budgets, skills requirements, job valuation, pay plans, grades, steps, compensation analysis, and what-if modelling. Support better workforce planning with an integrated, position-based foundation.

EMPLOYMENT EQUITY AND COMPLIANCE

Support employment equity and workforce analysis with configurable categories, compliant reporting, demographic tracking, and internal analysis tools to help organizations monitor goals, representation, and compliance requirements.

DOCUMENT MANAGEMENT AND MESSAGING

Organize employee and organizational documents, attach records where they belong, publish links, send targeted messages, and require acknowledgements. Extend document access and communication controls across the broader solution with role-based security.

Let us help you manage your most important resource

We can help you automate tasks and eliminate paperwork so you can get back to taking care of the people who need you the most. Let StarGarden's 40+ years of experience help you improve the quality of care you give.

On-site registered services
Nurses & nurse assistants
Administration & support
Off-site support workers
Contractors & specialists
Resident family physicians

How StarGarden HCM Software helps Long Term Care facilities

Acquire qualified new staff when additional team members are necessary
Streamline the staffing process to ensure new hires meet qualifications and needs
Implement automated workflows to create efficiencies in resource allocation
Comply with changing government regulatory requirements and policies
Keep track of all groups of staff in one cloud-based system. From in-house physicians to casual support workers
Prevent clerical errors in data storage and management

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