HR documents pile up fast in a complex organization: CVs, certificates, licences, immigration papers, offer letters, discipline letters, signed policies, and boxes of legacy paper files. Keeping them organized, secure, and easy to find, without the wrong people seeing them, is hard when they live in shared drives and filing cabinets.
StarGarden Document Management stores every HR document directly against the employee record, controls access by role and by document type, and gives employees self-service access to their own pay documents and forms. Letters are generated from templates, document packages go out for signature, and signed copies are saved back to the employee's file automatically.
Document Management includes capabilities to store and secure employee files, control access by role, give employees self-service access and uploads, migrate legacy paper records, generate letters, collect signatures, and send acknowledged messages.
Attach multiple documents of different formats and sizes to the employee record, including CVs, education certificates, immigration documentation, licences, leave requests, discipline letters, resignation letters, and employee photos. A Documents section collects everything uploaded to the employee's file so HR and Payroll see it in one place.
Security is role-based, with page-level and record-level control. Employee-specific documents are only visible to users with rights to that employee, while document groups such as policies, workplace forms, and onboarding materials have their own separate security.
Employees view and download their own documents, such as T4s, pay advices, skills and certificate records, and organizational policies, through Employee Self Service where security allows it, and download forms from a personal forms library.
Where allowed, employees upload their own documents, for example a photo of a new certificate as evidence, and uploads can be routed through an approval workflow before they are accepted into the employee record.
Bulk scanning and upload of legacy paper files is supported, with metadata tagging so scanned records can be classified and retrieved. Large batches can be loaded through the existing bulk load feature.
Store letters, policies, and onboarding packages in folders, and build letters from templates with merge fields that pull data from the system. Offer letters are populated automatically at the right stage of the hiring workflow, output as PDF, and saved to the record.
Send a new hire their document package for signature as part of onboarding, and store signed documents such as offer letters, policy acknowledgements, and discipline records directly against the employee record.
Send messages to all users or to specific roles, positions, divisions, departments, or cost centres. Messages can appear on the dashboard calendar, require acknowledgement, or go out by email.
StarGarden connects every HR document to the employee it belongs to and to the process that created it, from hiring through to separation.
Documents are attached to the employee record, uploaded by employees for approval, generated from templates, or bulk loaded from legacy paper files with metadata for classification and retrieval.
Role-based, record-level security controls who sees each employee file, while policies, forms, and other document groups can be shared through Employee and Manager Self-Service.
Offer letters, onboarding packages, and policy acknowledgements move through workflow, signatures and responses are tracked, and the resulting documents are saved back to the employee record automatically.
Document Management connects directly to the modules, processes, and workflows across StarGarden, so employee files stay connected to the rest of the employee record instead of living in a separate system.
Document Management connects to Employee Demographics, Employee Onboarding, and Employee and Manager Self-Service within Core HR. Certificates, licences, and identification sit on the employee record, onboarding document packages are signed and filed automatically, and employees reach their own documents through self-service.
Document Management sits within Extended HR alongside Recruitment, Employment Equity, Employee Relations, Health and Safety, Performance Management, and Learning and Development. Candidate resumes and certificates are stored against the applicant record during recruitment, and signed discipline records are stored against the employee record.
StarGarden's embedded workflow toolset routes document-driven processes such as offer letter acceptance, onboarding document packages, employee document uploads, and leave requests that need supporting evidence. Documents produced along the way are saved back to the employee record automatically.
StarGarden Document Management is the HR document management part of the StarGarden HCM platform. It stores every HR document against the employee record, controls access by role and document type, gives employees self-service access to their own documents, and connects letters, signatures, and acknowledgements to workflow.
In StarGarden, employee documents are attached directly to the employee record and protected by role-based security with page-level and record-level control, so only users with rights to that employee can see their files. General document groups such as policies and forms are kept separate, with their own security.
StarGarden stores documents of different formats and sizes against the employee record, including CVs, education certificates, immigration documentation, licences, leave requests, discipline letters, resignation letters, and employee photos.
Yes. StarGarden Employee Self Service lets employees view and download documents such as T4s, pay advices, skills and certificate records, and organizational policies where security allows it, and download forms from a personal forms library.
Yes. Where allowed, employees can upload their own documents, such as a photo of a new certificate as evidence, and uploads can be routed through an approval workflow before they are accepted into the employee record.
StarGarden supports bulk scanning and upload of legacy paper files with metadata tagging for classification and retrieval, and large batches of scanned records can be loaded through its bulk load feature.
Yes. StarGarden builds letters from templates with merge fields that pull data from the system. Offer letters are populated automatically at the right stage of the hiring workflow, output as PDF, and saved to the record.
Yes. StarGarden sends new hires a document package for signature during onboarding, and signed documents such as offer letters, policy acknowledgements, and discipline records are stored against the employee record.
Yes. StarGarden can send messages to all users or to specific roles, positions, divisions, departments, or cost centres. Messages can appear on the dashboard calendar, require acknowledgement, or be sent by email.
Store, secure, sign, and share employee documents and HR files in one connected StarGarden system.
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