Employee Onboarding Software for New Hire Workflows

Employee Onboarding Overview

Getting a new hire productive means coordinating IT accounts, payroll forms, equipment, building access, training, and manager check-ins across several departments, usually before the employee's first day. When that runs on email and spreadsheets, steps get missed and new hires feel it.

StarGarden Employee Onboarding starts automatically the moment a candidate accepts an offer. It carries the new hire's information forward from recruitment, so nothing is re-entered, then routes every onboarding task to the right department in the right order, with reminders and a clear view of what's done and what's still open.

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Key Capabilities

Employee Onboarding includes capabilities to start onboarding from an accepted offer, route tasks across departments, capture new-hire payroll and banking details, manage signed documents, and keep probationary reviews on schedule.

Start Onboarding Automatically from an Accepted Offer

When a candidate accepts an offer in StarGarden Recruitment, an onboarding case is created for them automatically and their employee profile is built from the information already captured during hiring. HR doesn't re-key the new hire's details, and future-dated start dates are supported.

Choose the Right Onboarding Template

Pick a quick 5-step template for a fast start (IT account, payroll forms, equipment, manager introduction, and day-one training) or a full template that adds security badge, building access, benefits enrolment, policy acknowledgements, org chart entry, a week-one check-in, and 30- and 90-day probationary reviews. A separate internal move template skips steps an existing employee doesn't need, like a new IT account.

Route Every Task to the Department That Owns It

Onboarding tasks are assigned to IT, HR, Payroll, Facilities, Security, and the hiring manager, and appear in each owner's own work list and calendar. Tasks run in the right sequence, enforced by the system: building access waits for the security badge, and day-one training waits for the IT account.

Capture Payroll, Tax, and Banking Details Up Front

The payroll forms step collects TD1 tax details and direct deposit banking information, and routes new-hire data through to payroll and benefits, so the employee is ready to be paid correctly from their first pay period.

Manage Offer Letters and Signed Documents

Generate the letter of offer, track offer conditions such as a background check before the hire proceeds, and send a document package for signature. Signed offer letters and policy acknowledgements are stored against the onboarding case and the employee record.

Keep New Hires and Managers on Schedule

Task reminders flag what's due and overdue, with the manager introduction on day one, policy acknowledgements by day three, and a week-one check-in. New hires are enrolled in their onboarding training automatically, and 30- and 90-day probationary reviews are scheduled from the start date.

How Employee Onboarding Works

StarGarden turns onboarding into a tracked case with a clear owner for every step, from the accepted offer through the 90-day probationary review.

Offer Accepted, Case Created

Accepting an offer creates the onboarding case and the employee profile, and sends a welcome email from the hiring manager along with notifications to IT, payroll, and procurement so provisioning starts right away.

Tasks Routed and Completed

Each department completes its tasks from its own work list, in the order the template requires. HR can open the case's process view, including a critical path view of the template, to see exactly where the new hire is.

New Hire Stays in the Loop

New hires can log in and see the status of their own onboarding, including IT account, equipment, security badge, and building access, and a confirmation email goes out when onboarding is complete.

Full Connectivity Across all of StarGarden

Employee Onboarding connects hiring, the employee record, payroll, and training, so a new hire moves from candidate to fully set-up employee without data being re-entered between systems.

Core HR

Employee Onboarding sits within Core HR alongside Employee Demographics, Organization Management, Benefits Management, Balance and Accruals, and Compensation. The new hire's employee record is built from their recruitment data, their documents, education, and certifications are attached to that record, and on-hire information is routed to payroll and benefits.

Extended HR

Employee Onboarding connects to Recruitment, Training and Development, and Document Management within Extended HR. It picks up where Recruitment leaves off, enrols new hires in courses through Training and Development, and stores offer letters and signed acknowledgements in Document Management.

Workflow

Employee Onboarding templates run on StarGarden's embedded workflow toolset, which handles task sequencing, department routing, reminders, and escalation. Tasks appear in the same Work in Process list employees use for every other StarGarden request.

Employee Onboarding FAQ

It turns each new hire's onboarding into a tracked case that starts automatically when a candidate accepts an offer, routes every task to the department that owns it, and tracks progress through to the 90-day probationary review.

Yes. Accepting an offer in StarGarden Recruitment creates the onboarding case and builds the employee profile from the information already captured during hiring, so HR doesn't re-enter the new hire's details.

StarGarden includes a quick 5-step template covering IT account, payroll forms, equipment, manager introduction, and day-one training, and a full template that adds security badge, building access, benefits enrolment, policy acknowledgements, org chart entry, a week-one check-in, and 30- and 90-day probationary reviews. An internal move template covers employees changing roles within the organization.

Tasks are routed to IT, HR, Payroll, Facilities, Security, and the hiring manager. Each task appears in its owner's own work list and calendar, and tasks run in the sequence the template requires.

Yes. The payroll forms step captures TD1 tax details and direct deposit banking information, and on-hire data is routed to payroll and benefits.

Yes. New hires can log in and see the status of their IT account, equipment, security badge, and building access, and a confirmation email is sent when onboarding is complete.

Task reminders flag what's due and overdue, including the manager introduction on day one, policy acknowledgements by day three, and a week-one check-in. New hires are enrolled in onboarding training automatically, and probationary reviews are scheduled from the start date.

Employee Onboarding Built for Complexity

Move every new hire from accepted offer to fully set up, with every department's tasks tracked in one connected StarGarden system.

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Employee Onboarding | SG6 Core HR

Employee Onboarding Overview

Key Capabilities