When an employee leaves, access has to be revoked, equipment returned, knowledge handed over, final pay processed, and the right records kept, often across IT, Security, Facilities, Payroll, HR, and the employee's manager at once. A missed step can leave a former employee with system access or a department without the handover it needs.
StarGarden Employee Offboarding turns every separation into a tracked case. It routes each task to the department that owns it in the right order, adds an HR and legal review for involuntary terminations, and keeps the employee's status and key dates accurate in the employee record.
Employee Offboarding includes capabilities to manage every type of separation, revoke access in the right order, protect the organization on involuntary terminations, capture exit interviews, and keep separation records accurate for reporting and rehire decisions.
Open an offboarding case for a resignation, retirement, end of contract, or termination, with the notice date and last day recorded on the case. Target completion dates are calculated from the notice, and a case can be cancelled if a resignation is withdrawn, which cancels its pending tasks too.
The full termination template covers notice, IT account and email revocation, security badge and building access, equipment return, knowledge transfer, final pay and Record of Employment, the exit interview, and a final asset audit. Each task goes to HR, IT, Security, Facilities, or the outgoing manager, and templates can be selected automatically by department.
Steps run in a sequence the system enforces: building access is deactivated after the security badge is revoked, the final asset audit waits until equipment has been returned, and the exit interview follows the knowledge handover.
Choosing an involuntary termination selects a template with a mandatory HR and legal documentation review before the termination notice can be issued, helping reduce wrongful dismissal risk. Voluntary exits skip that step.
Exit interviews are scheduled no earlier than the date the step can actually start, and the exit interview fields are configurable, so each organization records the information it needs about why people leave.
Termination reasons are table-driven, so they can be edited without a code change, and support ministry reporting. A rehire or do-not-rehire indicator is recorded, and retirements and for-cause terminations stay consistent with the employee's status and key dates.
StarGarden handles each separation as a tracked case, from the notice through to the final asset audit, with a clear owner for every step.
HR opens a case with the separation reason, notice date, and last day. The right template is selected automatically, and IT, procurement, and payroll are notified by email.
Each department completes its tasks from its own work list, in the order the template requires. The knowledge transfer step goes straight to the employee's own manager, and extra subtasks can be added on the fly.
Final pay, the exit interview, and the asset audit are completed, and the employee's status, separation reason, and rehire indicator are kept up to date in the employee record.
Employee Offboarding connects directly to the employee record, payroll, and workflow across StarGarden, so a separation is completed once and reflected everywhere it needs to be.
Employee Offboarding sits within Core HR alongside Employee Onboarding, Employee Demographics, Organization Management, Benefits Management, Balance and Accruals, and Compensation. Separation reasons, key dates, employee status, and the rehire indicator are all kept on the employee record.
Employee Offboarding connects to Payroll Processing. Payroll is notified when a case opens, and the final pay and Record of Employment step is part of every full termination.
Employee Offboarding templates run on StarGarden's embedded workflow toolset, which handles task sequencing, department routing, reminders, and review gates. Tasks appear in the same Work in Process list employees use for every other StarGarden request.
It turns each separation into a tracked case, routes every offboarding task to the department that owns it in the required order, and keeps the employee's status, separation reason, and key dates accurate in the employee record.
Offboarding cases can be opened for resignations, retirements, end of contract, and terminations, with the notice date and last day recorded on each case.
The full termination template covers the termination notice, IT account and email revocation, security badge and building access, equipment return, knowledge transfer, final pay and Record of Employment, the exit interview, and a final asset audit.
Choosing an involuntary termination selects a template with a mandatory HR and legal documentation review that must be completed before the termination notice can be issued. Voluntary exits skip that step.
Yes. The system enforces the sequence: building access is deactivated after the security badge is revoked, the asset audit waits until equipment has been returned, and the exit interview follows the knowledge handover.
Yes. Exit interview fields are configurable, and each case records the separation reason and a rehire or do-not-rehire indicator. Termination reasons are table-driven and support ministry reporting.
The offboarding case can be cancelled, which also cancels any pending tasks on that case.
Handle every resignation, retirement, and termination with each department's tasks tracked in one connected StarGarden system.
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