Workflow that fits how your organization actually works
StarGarden routes work based on your structure, authority, competencies, and business rules, so processes keep moving even as responsibilities change.
Why StarGarden workflow matters
Manual handoffs, inbox chasing, and one-off approval paths make it harder to keep HR and payroll processes moving. StarGarden’s embedded workflow toolset helps automate business processes and route approvals based on your organization’s real structure, rules, and responsibilities. That means workflows can support day-to-day processes like onboarding, time approvals, leave requests, training requests, and performance reviews with more consistency, visibility, and control.
Learn more about workflow
What you can automate with StarGarden Workflow
StarGarden’s workflow toolset can be configured to support task-driven processes across HR, payroll, recruiting, training, time, and approvals. The proposal material specifically supports configurable forms, approval routings, rules, and workflows tied to real operational processes such as onboarding, offboarding, training requests, time approvals, leave approvals, and performance reviews.
Onboarding
Collect new hire information, route setup tasks, and keep onboarding moving across HR, payroll, IT, and other teams.
Offboarding and Re-hire
Route offboarding tasks, track key steps, and preserve employee history for future re-hire workflows.
Time and Leave Approvals
Route time entry and leave requests to the right approvers and keep approved information moving into payroll.
Training Requests
Support employee training requests, approvals, enrolment, and follow-through with clearer visibility.
Recruitment and Hiring
Route recruiting steps based on role, position, custom fields, or different hiring paths for different needs.
Performance Reviews
Configure forms, approvals, and review stages to match your process and improve visibility across the review cycle.
How workflows work
StarGarden workflow helps move work from request to resolution inside one integrated platform. A workflow can start from an employee action, a manager task, or a business event, then route based on your rules, approvals, and organizational structure. Because workflow is embedded in StarGarden, it can support processes across HR, payroll, time, scheduling, training, recruiting, and employee changes without relying on disconnected tools or manual follow-up.
Start the workflow
An employee, manager, or administrator launches a process such as onboarding, a transfer, time entry, leave, training, or another workflow request.
Route the work
StarGarden routes the task using your configured forms, approval paths, rules, and organizational logic, including routing by role, position, user, competency, or delegated authority.
Complete and track the outcome
Users and administrators can follow progress through task lists and workflow stages, helping reduce delays, improve visibility, and keep the next action moving.
Why StarGarden Workflow is different
StarGarden Workflow is part of a broader, integrated HRMS rather than a disconnected approval tool. It supports processes across HR, payroll, time, scheduling, recruiting, training, and employee management, while reflecting the position structures, reporting relationships, authority model, and operational requirements that structured organizations already depend on.
Built into the platform
StarGarden Workflow is built into a broader HRMS that connects HR, payroll, time and attendance, work planning and scheduling, applicant management, training, performance review, reporting, and more in one environment. That means workflows can support real operational processes across the platform instead of relying on disconnected tools, re-entry, or manual handoffs between systems.
Grounded in real organizational structure
StarGarden is built on a position-based model with reporting hierarchies, organizational structures, skill requirements, position budgeting, and job valuation already embedded in the system. That gives workflow a stronger foundation for structured organizations, because approvals and process steps can align with real positions, responsibilities, and delegated authority rather than relying on static inbox routing or one-off workarounds.
Connected to daily self-service and approvals
Workflow is not limited to back-office administration, because employees and managers already interact with requests, approvals, and workflow tasks through StarGarden’s web-based self-service environment. Employees can access workflows such as training requests, while managers can handle time sheet approvals, leave request approvals, schedule change approvals, and workflow requests in the same portal.
Linked to operational outcomes
StarGarden Workflow helps move work beyond approval by connecting operational activity across time, scheduling, payroll, and employee changes. Time can be routed for approval and sent through to payroll, schedules can interface directly with payroll, and employee workflows already support processes such as new employee setup, transfer, and change FTE.
Questions our customers ask about StarGarden Workflow
StarGarden Workflow helps move HR tasks through the right steps, people, and approvals so work keeps moving without relying on email chains, manual follow-up, or disconnected tools. It supports connected processes across self-service, approvals, time, scheduling, and HR administration.
StarGarden Workflow can support delegable authority so approvals do not get stuck waiting on one person. That helps organizations keep requests moving by allowing approval responsibility to be reassigned when needed, while preserving oversight and reducing bottlenecks in day-to-day HR processes.
Workflow helps reduce manual handoffs by routing requests, updates, and approvals through a more structured process. That can improve consistency, reduce delays, and give HR teams better visibility into what needs action next. This is reflected in StarGarden’s support for approval routing, self-service actions, and connected HR processes.
Yes. StarGarden supports employee self-service actions such as time entry, leave requests, shift availability, shift swapping, and access to workflows such as training requests. That gives employees a more direct way to submit common requests and updates.
Yes. Manager self-service includes items such as time sheet approvals, leave request approvals, schedule change approvals, reminders, reports, and approval of workflow requests.
Yes. StarGarden supports time entry through employee self-service, clocking, electronic time sheets, calendar entry, and exception entry. Once time is entered, it can be routed for approval and then sent through to payroll once approved. Leave requests can also be routed through approval.
Yes. Workflow works alongside reporting, self-service, and manager tools so organizations can track activity, review requests, and support more consistent follow-through across HR processes. Reporting and dashboard capabilities are also available through StarGarden’s reporting tools and manager self-service.
Yes. StarGarden supports schedule planning, changes to existing schedules, employee transfers, shift swapping, employee availability, and shift premiums. The overview also states that scheduling can interface directly to payroll.
Yes. StarGarden includes workflows tied to HR processes such as new employee setup, transfer, and change FTE. Applicant information can also be transferred into the employee record on hire, helping connect hiring to broader HR administration.
Yes. The Training and Development module includes employee and employer training requests and specifically references online workflows for training enrolment and requests.
Yes. StarGarden is described as an integrated HR, payroll, and time and attendance solution, with workflow-related activity spanning employee records, self-service, time, scheduling, training, reporting, and other connected modules.
Top 10 HR Workflows for Automation
Manual approvals, disconnected processes, and avoidable delays can slow HR teams down. Download this free eBook to explore ten HR workflows that are strong candidates for automation and learn how more connected processes can improve efficiency, visibility, and follow-through.
Ready to improve how work moves through HR?
See how StarGarden Workflow can help you streamline approvals, reduce manual handoffs, and keep HR processes moving with greater visibility and control.
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Unlock the Power of Efficient Workflow and Case Management with StarGarden's Federation Server
Key Features
Organization-Based Workflows: Our workflows are linked to your organization structure, ensuring that data security is maintained, IT workload is reduced, and organizational efficiency is increased.
Routing: Workflows can be routed to specific positions, identities and roles based on rules applied to your own data.
Event Bypassing: Workflows can bypass previous events based on specific criteria.
Escalation Rules: Workflows can be escalated to users with the appropriate competency and authority if not actioned within a specific timeframe.
Delegation: Workflow events can be on-delegated based on trust.
"Authorities" vs "roles"?
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StarGarden uses roles, and identities but our authorities are more granular than roles and can be delegable if allowed
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Participation in roles is generally not delegable. While users can be included or excluded from a role but the User is not able to delegate the permissions granted with the role.
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a user inheriting a collection of authorities can on-delegate those authorities collectively or separately to different objects including positions, a role or a user.
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authorities delegated outside the formal structure or to identities are informal authorities ... or simply stated "trust relationships".
Benefits
Improved Efficiency: Streamline processes and reduce manual errors.
Enhanced Data Security: Maintain data security with position-based workflows.
Increased Productivity: Automate workflows and reduce bottlenecks.
Customization: Our solution can be customized to best fit your needs.
Why Choose Federation Server?
Authority and Competency: Our solution ensures that users have both the authority and competency to action processes.
Federation Server: Business processes can securely extend beyond the edges of your organization to include vendors, customers and other stakeholders.
Secure Information Sharing: Pass encrypted documents, invoices, and messages securely between parties.
Customizable: Build a reliable information sharing ecosystem with vendors and customers.
Every decision driving your business is made by people. Your people underpin your applications and your interface to stakeholders including as vendors, customers, contractors and applicants..
StarGarden streamlines your processes, improves efficiency, and enhances productivity. With a wide range of features and functionalities, our solution is tailored to meet the unique needs of your organization.
Our organization-based workflow solution ensures that workflows adapt reliably to the changes that occur in your business and become a maintenance headache with other WF solutions.
What is a Federation?
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a federation is a collection of communities and users.
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a community is a structured (or unstructured) collection of positions and roles such as an organization, a city, a company, a board, etc.
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a user is an identity
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authority for decisions are delegated throughout the community structure
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positions inherit, or are assigned, formal authorities which are automatically inherited by incumbents
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authorities can be delegated from the position to other positions.
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inherited authorities can be delegable or not
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if a position delegates any authorities, the delegating position remains accountable and can follow any actions incurred
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a workflow "event" is initiated with a "request" from a user (or an automation)
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A user (or automation) can initiate an event "on behalf" of another user
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an event arrives at the next step and is visible on the dashboard as a "task"
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tasks can have escalation rules with due dates, minimum or maximum
Decisions are what make Workflows work
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People make the decisions that drive your organization
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Federation Server ensures your decision-makers have both the authority and competency:
- "authority" defines what a person is allowed to decide. This is often delegated formally from the top of an organization
- "competencies" are the enabling attributes required to support a decision such as a qualification, a skill, enough budget or any combination.
Workflow done Right ... the right people, with the right authority, at the right time