Recruitment and Applicant Tracking | StarGarden 6 Extended HR

Summary of the Recruitment and Applicant Tracking Functionality:

The Recruitment module allows the Human Resources department to enter, store, retrieve and maintain information on potential employees. Skill data, educational background, and past employment history, together with a complete personal profile provide the Human Resource Manager with an invaluable tool for making informed hiring decisions.

The recruitment module is designed to reflect the actual recruitment procedure. Requisitions for employees can be entered and then turned into postings. Applicants are then attached to specific postings. Skills attached to the position are used as the basis of the skill match with the potential hires. Each step of the recruitment procedure is tracked as is the source of the applicant and the cost of the process. All information attached to the applicant will be transferred to the employee record upon hire.

Features

  • Job requisition management.
  • Postings/competitions tracking.
  • Full applicant profile information, including demographic data, skills, education, notes, equity details (EEO).
  • Cross reference links between applicant and applications (postings/requisitions).
  • Applicant selection processes are based on skills, education, employment experience, and notes.
  • Applicant information transfers to the employee database on hire.
  • Full history of events in the hiring cycle, interviews, letters, offers by job posting, and applicant.

Recruitment and Applicant Tracking Overview

Managing recruitment in a unionized organization means more than posting jobs and tracking applicants. Internal competitions, seniority obligations, and position-based skill requirements all shape the process. StarGarden 6 gives HR teams a recruitment system built around the position record, so those requirements are built in, not worked around.

Every step of the process is tracked, from source and cost through interviews, offers, and hire. All applicant information transfers automatically to the employee record when a candidate is hired, across internal and external competitions and multiple bargaining units.

Key Capabilities

Recruitment and Applicant Tracking includes capabilities to support requisition management, applicant tracking, skills-based selection, and hiring across complex, multi-union organizations.

Manage Internal and External Competitions

Create and manage job requisitions and convert them into internal or external postings. Track competitions from open requisition through to hire, with a full record of each posting and the applicants attached to it.

Build Complete Applicant Profiles

Capture full applicant profile information including demographic data, skills, education, employment history, notes, and equity details. Cross-reference links connect each applicant to their postings and requisitions throughout the hiring process.

Match Candidates to Position Requirements

Skills attached to the position flow directly into the applicant selection process, giving HR teams a structured basis for evaluating candidates against the actual requirements of each role, without manual lookups or separate tracking systems.

Track Every Step of the Hiring Cycle

Record and review the full history of events in the hiring cycle, including interviews, letters, and offers, by job posting and by applicant. Source tracking and process cost recording give organizations the data to evaluate and improve their recruitment practices.

Transfer Applicant Data on Hire

All information attached to the applicant transfers automatically to the employee record on hire. This eliminates duplicate entry and ensures the employee record is complete from day one, without manual re-entry or handoff steps.

Support Equity and Compliance Requirements

Applicant profiles include equity details to support employment equity tracking and reporting. Selection processes are documented and auditable, supporting compliance with workforce policies and collective agreement obligations across bargaining units.

How Recruitment and Applicant Tracking Works

StarGarden 6 gives HR teams a structured, auditable system for managing job competitions, evaluating applicants against position requirements, and completing hires with full data continuity. This includes environments where collective agreements govern posting obligations and selection criteria.

Set Up Requisitions and Postings

Define job requisitions and convert them into postings for internal or external competitions. Position skill requirements flow into the posting automatically, establishing selection criteria before applicants are attached.

Manage Applicants and Selection

Attach applicants to specific postings and evaluate them against position skill requirements, education, employment experience, and notes. Track each step of the selection process, including interviews, letters, and offers, with a full audit trail by posting and applicant.

Complete the Hire and Transfer Records

Complete the hire and transfer all applicant information to the employee record in one step. Source and cost data are captured throughout, giving organizations a complete picture of each recruitment cycle for reporting and continuous improvement.

Full Connectivity Across StarGarden 6

Recruitment and Applicant Tracking connects directly to the modules, processes, and workflows across StarGarden 6, keeping hiring activity aligned with position management, workforce data, and approval processes.

Core HR

Recruitment connects to Organization Management at the position level. When a vacancy opens, position attributes and skill requirements flow into the recruitment process automatically. On hire, the new employee record connects to the compensation, benefits, and accrual structures already tied to that position.

Extended HR

Recruitment sits within Extended HR alongside Employee Equity, Employee Relations, Health and Safety, Performance Management, and Training and Development. Equity details captured during recruitment support Employment Equity reporting, and skills transferred on hire feed directly into training and development planning.

Workflow

StarGarden 6's embedded workflow toolset routes requisition approvals, posting authorizations, and offer decisions through the right channels. Each step of the hiring cycle participates in defined approval workflows so recruitment moves through proper processes rather than being handled outside the system.

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Recruitment and Applicant Tracking Built for Complexity

Manage your full hiring cycle, from requisition to hire, in one connected StarGarden 6 system.

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